How to Build a Roster in Minutes (Even If You Hate Spreadsheets)
If the words “employee roster” make your head spin, you’re not alone.
Whether you’re running a busy café in Cork or managing a boutique retail store in Dublin, scheduling your team can quickly turn into a time-sucking puzzle especially when you’re still using Excel sheets, WhatsApp messages, or last-minute sticky notes on the staff room wall.
Sound familiar?
Let’s fix that.
The Problem with Old-School Rostering
Spreadsheets are fine… until they’re not.
They’re fiddly, prone to errors, and just not built for the fast pace of retail and hospitality. One last-minute absence and suddenly you’re shuffling shifts, texting five people at once, and praying someone replies with a “yes.”
And don’t even get us started on version control is Roster-Final-V5-Updated-RealFinal.xlsx the actual final version?
There’s a Better Way
Meet Staffly your new rostering sidekick.
Staffly is a cloud-based workforce management platform designed specifically for Irish businesses like yours. Whether you’ve got 5 employees or 50, it helps you plan shifts, track time, manage holiday requests, and yes build smart, conflict-free rosters in minutes.
Easy Drag-and-Drop Scheduling
Build perfect rosters in minutes. Our intuitive interface lets you assign shifts with a simple drag-and-drop, so you spend less time on admin and more time on your business.
Why Staffly is a Game-Changer for Rostering
Here’s what makes Staffly different (and why your future self will thank you):
1. Drag. Drop. Done.
Staffly lets you build a schedule with a few simple clicks. Drag and drop shifts, copy last week’s rota, or assign shifts based on staff availability all in one clean, user-friendly dashboard.
2. Avoid Double Shifts and Scheduling Clashes
The platform automatically flags conflicts and alerts you if you’re double-booking someone or assigning shifts outside their availability. Less stress for you, fewer headaches for your team.
3. Shift Swaps Without the WhatsApp Chaos
Need to swap a shift? Staffly lets employees request changes through the app. You stay in control, but don’t have to play middleman.
4. Instant Notifications
Once the roster is published, your team gets notified instantly no more “I didn’t see the rota!” excuses.
5. Works on Mobile Too
Staffly is built for busy people on the go. Check, edit, and approve rosters right from your phone, whether you’re on-site or grabbing a coffee.
Real-Time Updates
Staff get instant notifications of new shifts, swaps, or changes no more confusion or missed shifts.
Availability & Time-Off Tracking
Staffly.ie makes it easy to see who’s available, who’s on leave, and who’s already scheduled all in one view.
Payroll-Ready Reporting
Track hours worked, overtime, and breaks. Export reports effortlessly to help streamline payroll and compliance.
Mobile Friendly
Your team is always connected. Staff can check their roster, request changes, and clock in/out right from their phones.
Built for Irish Businesses, Like Yours
We get it. Running a hospitality or retail business isn’t easy. Between unpredictable footfall, last-minute absences, and managing part-time staff, you need tools that work the way you do fast, simple, and effective.
Staffly was designed with Irish businesses in mind, so it includes features like:
- Holiday pay calculations
- Break-time compliance tracking
- Time & attendance integration
- Payroll-ready reports
Start Saving Hours Each Week
Rostering shouldn’t be a weekly burden. With Staffly, you can spend less time scheduling and more time doing what matters growing your business, keeping customers happy, and leading your team.
Ready to build your next roster in minutes not hours?
What Makes Staffly.ie Different?
Unlike other one-size-fits-all solutions, Staffly.ie is built with Irish businesses in mind. From local labour laws to holiday regulations, our platform helps you stay compliant while keeping your staff happy.
Ready to take the stress out of staff scheduling? Join many businesses across Ireland using Staffly.ie to simplify rostering and build smarter teams.
Need help getting started? Our support team is always here to help you onboard quickly and get the most out of your new roster planning software.
